Roles of Secretariat :: Pohoang Cityhall

Comprehensive arrangement of works including the opening of the council
Affairs on member registration, registration of members' property, declaration of military service, and other information on members
Employment of the staff and HR management
General affairs on documents, awards, security, and official seal
Affairs on setting, executing and settling budgets
Affairs on international cooperation and exchanges
Affairs on maintenance and security
Management of equipment and supply
Affairs on maintaining orders at the meeting room (Attendance and visit by the public)
Management of communication facilities and audio equipment
Making and implementing various event plans including training for members
Protocol and writing speeches
Operation of the committee to inspect overseas trips by members for public purposes
Other affairs that do not belong to other offices

Convening & operating regular and extraordinary sessions
Support and assistance for the progress of proceedings at regular and extraordinary sessions
Affairs on the receipt and process of bills
Affairs on preservation, publication, and transfer of resolved documents
Affairs on writing, preserving, publication, and opening various minutes
Receipt and handling of petitions and complaints
Operation of civil service center
Support for the operation of various meetings
Affairs on stenography, audio and video recording, and broadcasting of the meetings
Affairs on the use of main hall and other conference rooms
System management of the minutes on the webpage
Affairs on management and use of member's laptop computers
Management of collection of acts and autonomous laws
Other operational affairs

Support & assistant for proposal of bills
Gathering materials and research needed for deliberation of bills
Collecting & provision of press release
Management & operation of the council webpage
Affairs related to the national & North Gyeongsang province association of council chairmen
Publication & distribution of white paper, news letter, guide books and other PR materials
Preparation and provision of various interview and meeting materials
Provision of PR materials, including Sea gull news and Open Pohang
Maintaining photo records on the council activities
Preparation and Management of the Council statistics
Operation of archives & management of data
Other matters required for bill planning and PR

Establishing and implementing operation plans for the council
Review and report on ordinance, budget, and petition bills
Collecting/survey/research on related materials and provision of the data to members
Provision of materials to question members
Support for the progress of proceedings
Operation of public hearings, seminars, and meetings organized by the committee
Other matters related to respective committees

Secretariat